Job Description
As the IT Procurement & Lifecycle Manager, you will own and drive purchasing, renewals, vendor coordination, and financial follow-through for F1/Procure. You keep orders, subscriptions, and invoices moving accurately and on time, ensuring nothing falls through the cracks. In this role, you bring structure, clarity, and completion to procurement and billing workflows, becoming a trusted partner to internal teams and a key driver of smooth, reliable operations.
About F1/NX - IT with Clarity.
We value people who invest in others, take pride in their work, and turn challenges into progress.
Description
Overview
This role owns purchasing execution, renewals, vendor coordination, and financial follow-through for our client facing F1/Procure product. You will ensure orders, subscriptions, invoices, and collections activity move forward accurately and on time, while maintaining clean, reliable workflows across procurement and billing operations.
You will work closely with Service Delivery, Leadership, and the Client Support Coordinator to bring consistency, visibility, and completion to all purchasing and lifecycle activity.
- Key Responsibilities
- Own purchasing execution from request through completion. Manage quotes, orders, vendor coordination, and issue resolution, ensuring all purchasing activity is accurate, timely, and fully completed.
- Manage renewals, subscriptions, and lifecycle tracking. Maintain accurate records for licenses, renewals, and vendor commitments, proactively identifying upcoming renewals, cost changes, and risks.
- Ensure financial accuracy and follow-through. Handle vendor invoices, recurring charges, and payment tracking, while monitoring accounts receivable, following up on overdue invoices, and supporting clean billing alignment.
- Maintain operational clarity and completion across workflows. Track all open items, manage shared mailboxes, and ensure requests move smoothly from intake through resolution in coordination with internal teams.
- Improve and maintain reliable, repeatable processes. Identify gaps and inefficiencies, strengthen documentation, and build workflows that increase visibility, reduce errors, and support scale.
- Maintain consistent, accurate, and timely work entry aligned to work performed. Ensure all work is properly tracked to support operational visibility, billing accuracy, and informed staffing and planning decisions.
- Support internal financial and administrative operations. Prepare after-hours and on-call tracking and assist with internal obligations related to purchasing, subscriptions, and financial processes.
- Qualifications
- Experience in procurement, purchasing, finance operations, or business operations, ideally in an MSP or IT services environment
- Working knowledge of accounts payable and receivable, including invoicing, vendor payments, and collections follow-up
- Proven ability to manage multiple workflows with strong organization, attention to detail, and consistent follow-through
- Ability to take ownership, work independently, and keep work progressing without constant oversight
- Experience managing quotes, orders, renewals, subscriptions, and vendor relationships
- Strong communication skills and ability to influence others and drive outcomes without formal authority
- Comfortable working in structured, process-driven environments with accurate time and work tracking
- High level of discretion when handling financial and company-sensitive information
- Preferred
- Experience with Microsoft O365 licensing or SaaS subscription management
- Experience supporting billing operations in a services-based business
- Familiarity with ticketing, procurement, or ITSM systems
Salary
$70,000 - $85,000 per year
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