Job Description
About the position
The Lead Grants Management Analyst (Post-Award) is responsible for the
administration and oversight of post-award activities for sponsored projects,
ensuring compliance with federal, state, and institutional regulations, as well
as sponsor-specific terms. This position provides expert guidance and
administrative support to investigators, administrators, and central offices,
serving as a primary liaison with sponsors and internal stakeholders. The Lead
Post-Award Analyst will manage award setup, modifications, and ongoing
compliance monitoring, while contributing to the development of post-award
workflows, training materials, and process improvements within the Office of
Sponsored Research (OSR). The role demands attention to detail, analytical
skills, and the ability to work in a fast-paced, deadline-driven environment
- Responsibilities
- Award Management & Compliance
- Review and process award notices, including new awards, non-competingcontinuations, modifications, and no-cost extensions.
- Initiate award setup in collaboration with Finance team and other relevant offices, ensuring accurate budgets, effort allocation, and compliance withsponsor and institutional policies.
- Monitor award compliance, including effort reporting, subrecipient monitoring, allowable costs, and deliverable schedules.
- Approve and manage award transfers, carryforwards, and rebudgets, ensuring sponsor approval where required.
- Serve as institutional liaison with sponsors regarding post-award non-fiscal issues and limited fiscal matters within delegated authority.
- Review progress reports and Other Support documents to ensure accuracy, completeness, and timely submission.
- Maintain detailed and accurate documentation of all post-award actions in electronic grant management system, Huron Grants.
- Clinical Investigators & Department Support
- Provide guidance and training to investigators and administrators onpost-award requirements, policies, and procedures.
- Serve as a resource for interpretation of sponsor terms, federal regulations (e.g., Uniform Guidance), and institutional policies.
- Assist investigators in partnership with the Finance team with understanding award budgets, cost-sharing obligations, and allowable expenses.
- Coordinate with departmental offices and other central stakeholders to resolve post-award issues.
- Training, Compliance, and Process Improvement
- Provide direction, procedural training, and assistance to investigators andadministrators on post-award policies, procedures, processes, and sponsorrequirements.
- Participate in professional development activities, including regulatory updates, sponsor communications, and training opportunities, to remaincurrent with evolving laws, regulations, and best practices.
- Contribute to the continuous improvement of post-award workflows, policies, tools, systems, and reporting capabilities.
- Assist in the onboarding and training of new post-award staff, as needed.
- Team & Institutional Support
- Participate actively in OSR team meetings and cross-unit collaborations tosupport coordinated research administration services.
- Provide coverage and backup support to other OSR team members during high-volume periods, absences, or staff transitions.
- Support OSR’s mission and service goals through collaboration and shared responsibility.
- Leadership & Mentorship
- Provide guidance, coaching, and mentorship to junior post-award staff and newOSR hires.
- Support onboarding and training of new post-award team members by sharing knowledge of award management, sponsor systems, and institutional policies.
- Serve as a mentor and resource to support development of compliance, problem-solving, and award management skills.
- Lead or contribute to small initiatives or process improvement projects that involve mentoring other team members.
- Assist leadership in identifying staff development needs and supporting succession planning.
- Other Duties
- Perform additional responsibilities as assigned to support OSR operations,compliance, and service excellence.
- Leads the analysis, identification and preparation of new, non-competing/competing continuation grant applications and other progressreports.
- Collaborates with stakeholders and departments to coordinate complex initiative applications and contract submissions; meets regularly with theleadership to review funding needs and potential funding opportunities.
- Negotiates with funding agencies on behalf of the organization for research grants and contracts; informs investigators of current funding agencyregulations and changes in administrative policy.
- Makes investigators aware of support opportunities, and reviews proposals for feasibility and compliance with regulations; assists investigators indeveloping proposals for internal as well as external support.
- Authorizes expenses on grants and contracts, below specified limits.
- Audits clinical research projects for compliance with internal and external regulations and feasibility.
- Compiles data for inclusion in and assists in the preparation of the Annual Report for External Support, published by the Office of Grants andContracts.
- Serves as staff to various committees.
- Uses knowledge and skills to contribute to the development of functional objectives and principles to achieve goals in innovative ways. Problemsaddressed are of diverse scope and complexity ranging from moderate tosubstantial.
- Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans withDisabilities Act. Duties not mentioned here, but considered related are notessential functions.
- Requirements
- Bachelor's Degree required, or equivalent combination of education and related experience.
- 5-7 years of relevant experience and progressive experience where team leadership was demonstrated, required.
- Nice-to-haves
- 4–6 years of post-award administration experience in a post-award research administration, grants management or sponsored projects administration.
- Strong knowledge of post award requirements for sponsored projects, and working knowledge of Uniform Guidance, federal cost principles, andsponsor-specific requirements.
- Experience with electronic post-award management systems such as Huron, Cayuse, InfoEd, or similar platforms.
- Experience in grant and subrecipient monitoring, reporting, and compliance.
- Experience interpreting and applying policies from multiple levels of authority (federal, state, institutional).
- Experience in academic research administration or a government/nonprofit setting preferred.
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