Job Description
Title: Legal Systems & Records Administrator
Job ID
9637
Location
Pittsburgh
Full/Part Time
Full-Time
Regular/Temporary
Regular
Job Description:
JOB OPENING #: 9637
POSITION TITLE: Legal Systems & Records Administrator
DEPARTMENT: Legal Administration
POSITION SPECIFICATIONS:
Minimum 3 years business experience required; college or technical school preferred
Basic understanding of mutual funds operations preferred
Proficiency in Microsoft products, including Word, Excel and Access required
Experience with document management system such as SharePoint preferred
Understanding of data processing concepts, including databases and file management preferred
MAJOR DUTIES:
This position supports and administers the applications and business processes used by the Legal Department for the management of business unit contracts and the review and approval of policies and procedures. Ensures the integrity of document repositories and their integration with other applications, including Salesforce and artificial intelligence applications. Support and interact with personnel from all departments across the company with regard to their use of Federated Hermes’ corporate SharePoint repositories for policies & procedures and contracts.
Administer the Business Unit Contracts Library and the Policies and Procedures Management System (PPMS), including managing site access permissions and supporting document workflow users
Support workflow processing by performing administrative tasks, monitoring in-process workflows, assisting end users and recommending improvements
Perform entry of documents and metadata into SharePoint repositories
Generate periodic and ad hoc reports for management, business unit records analysis and to ensure data accuracy and consistency
Manage electronic recordkeeping processes to ensure compliance with records retention requirements
Support business unit use of the repositories through individual coaching, problem solving and providing basic system support
Work with Compliance and GTO to support and enhance the PPMS. Manage digitized records on Legal’s shared drives, repositories and internal sites
Respond to management requests for Legal Department records/information
Train and assist business unit coordinators
Special projects, as needed
HOURS/LOCATION:
8:30 a.m. - 5:00 p.m. (Overtime as required)
Hybrid in-office work schedule
Federated Hemes Investors Tower – Pittsburgh, PA 15222
EXPLANATORY COMMENTS:
Proven ability to analyze data and provide necessary information and reports
Able to communicate and interact effectively with all levels of staff from many departments
Demonstrated ability to prioritize work and provide appropriate follow through
Solid organizational, multi-tasking skills along with high attention to detail
We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.
Federated Hermes is committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Federated Hermes. As part of the firm’s equal employment opportunity statement, Federated Hermes will also comply with applicable government contractor obligations, including ensuring veterans and qualified people with disabilities are considered for employment and promotional opportunities consistent with current federal, state and local laws and regulations. Federated Hermes will also make reasonable accommodations for the religious practices or beliefs of applicants and employees, as well as for mental health or physical disability needs.
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