Job Description
About the position
Husch Blackwell LLP
is a full-service litigation and business law firm with
multiple locations across the United States, serving clients with domestic and
international operations.
At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead
to better outcomes. Husch Blackwell is committed to retaining, recruiting,
developing, and promoting talented lawyers and business professionals with
diverse backgrounds and experiences. We foster an engaged, diverse, and
inclusive team culture of accountability and purpose that makes our Firm and our
communities better.
Our firm is committed to attracting and retaining professionals who value each
other and the service we provide by embracing Teamwork, Collaboration, Client
Service, and Innovation. If you are a motivated professional looking for a
long-term fit where you can grow in a role and be valued and empowered, then we
invite you to apply to our
Practice Support Team Specialist position in
our Washington D.C. office. This position will work onsite 3 days per week.
The Practice Support Team Specialist is responsible for providing point of
contact administrative support to assigned attorneys within our Mass Tort
Practice Group. Successfully managing multiple projects and priorities including
delegating specific duties to other teams. Works in a Practice Support Team of
Specialists, sharing overflow responsibility and support to all timekeepers
assigned to the team. Communicates effectively, courteously, and professionally
with clients, visitors, staff, and timekeepers. Demonstrates executive level
attention to detail, good grammar, spelling, and proofreading, as well as strong
technical and organizational skills. Essential job duties include:
- Responsibilities
- Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control.
- Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlineson projects.
- Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.
- Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financialupdates; assists attorneys with tracking and monitoring alternative feearrangements; assists attorneys with automation, tracking and monitoring ofmatter budgets.
- Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files.
- Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specializedmail or messenger services as required. Ensures that all attachments,exhibits, and enclosures are included. Coordinates activities with theWorkplace Services or Administrative Resource Team as needed.
- Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships.
- Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Activelyparticipates in regular team meetings to discuss current projects andworkflow. Takes personal responsibility for regularly exchanging informationand training tips with team members for maximum job effectiveness.
- Effectively uses team software to log and manage workflow.
- Shows proficiency in Mass Tort law, supporting our Mass Tort practice group: e-filing, calendar coordination, document edits, and pleadings.
- Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers,remaining calm under pressure. Conducts all business in a confidentialmanner.
- Other duties as assigned.
- Requirements
- High School Diploma or GED.
- 3-5 years of legal experience.
- Ability to provide excellent customer service.
- Ability to demonstrate excellent client communication skills.
- Strong organizational skills.
- Ability to work well both independently and within a team.
- Minimum typing speed of 60 wpm.
- Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
- Proficiency in Adobe Acrobat.
- Nice-to-haves
- 2-year degree.
- 3-5 years of legal experience with a heavy focus on Mass Tort and trial support.
- Previous transcription experience.
- 1-3 years of experience as a high-level executive assistant.
- Experience managing a busy executive calendar.
- Strong skills in process and information management.
- Benefits
- medical and dental coverage
- life insurance
- short-term and long-term disability insurance
- pre-tax flexible spending account for certain medical and dependent care expenses
- an employee assistance program
- Paid Time Off
- paid holidays
- participation in a retirement plan program after meeting eligibility requirements
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