Job Description
About the position
Would you like to be part of an amazing team that helps veterans thrive? At the
Arizona Department of Veterans' Services (ADVS), we are committed to serving and
honoring veterans, service members, and their families by ensuring that they
receive the highest quality services so that they can thrive for a lifetime!
We are looking for an outstanding Medical Records Supervisor. This important
position is responsible for the operation of the medical records program of the
Arizona State Veterans Home- Tucson.
- Your rewards:
- Incomparable Benefits: Our program provides the opportunity to receive a pension and healthcare benefits for a lifetime!
- Meaningful Work: Your dedication will directly enhance the lives of veterans and their family members, providing them with the care and respect that theydeserve.
- Professional Growth: You will have the opportunity to engage in continuous learning and improvement through the Arizona Management System (AMS).
- Your contribution:
- Outstanding Service: Provide the best assistance to veterans to improve their quality of life
- Continuous Improvement: Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achievecontinuous improvement and efficiency
- Team Collaboration: Work with other professionals to improve your knowledge, skills, and abilities
This position is available for remote work on a full-time basis within Arizona
(including virtual office arrangements).
OR
This position may be available for remote work within Arizona (# days per week
in the office/hoteling).
OR
This position may offer the ability to work remotely, within Arizona, based upon
the department's business needs and continual meeting of expected performance
measures.
The State of Arizona strives for a work culture that affords employees
flexibility, autonomy, and trust. Across our many agencies, boards, and
commissions, many State employees participate in the State’s Remote Work Program
and are able to work remotely in their homes, in offices, and in hoteling
spaces. All work, including remote work, should be performed within Arizona
unless an exception is properly authorized in advance.
- Responsibilities
- Conduct a variety of complex and routine audits
- Monitor medical records for completeness and accuracy
- Track all audits for follow- up and report to Department Heads/Administrator
- Verifies Medicare five- day assessment dates, MDS completion, and documentation
- Verifies order of diagnosis in chart
- Analyzes data for quality assurance, risk management, and utilization management
- Compile medical care, diagnosis, and census data for statistical reports
- Supply statistical information as needed by other ASVH departments
- Serve as facility's statistician and official repository for statistical reports
- Code diseases, diagnoses, and treatments using standardized coding systems as approved by AMRA for long-term care facilities
- Function as the facility Custodian of Records
- Verify that all releases of information take place in accordance with applicable laws, policies, and procedures
- Processes all subpoenas
- Interpret rules and regulations in maintenance of medical records and monitors the accuracy of other department documentation
- Perform the work of a Medical Records Specialist as required
- Ensure that Physician credentialing files are complete and monitor for ongoing compliance and monitors for ongoing compliance
- Supervise subordinate staff
- Actively participate in AMS processes such as Huddle Boards, problem- solving, Job Breakdown Sheets, Success Tracking, and Standardized Work
- Requirements
- Knowledge of: Rules, regulations, policies, procedures of work unit, Veterans Administration,CMS, and State regulatory standards
- Standard medical records practices, procedures and techniques
- Medical and legal terminology
- Current ICD coding and indexing
- Medicare/AHCCCS and other insurance
- HIPPA rules and regulations
- Medical record retention and disposal
- Skills in: Communication
- Time management
- Problem- solving
- Analysis
- Supervision
- Ability to: Simultaneously manage multiple projects and adapt to changing priorities
- Train technical and clerical staff
- Compile statistics and prepare comprehensive reports
- Requires the ability to obtain and retain a valid AZ DPS Fingerprint Clearance Card
- This position is subject to the vaccination requirements outlined in CMS Interim Final Rule - Medicare and Medicaid Programs; Omnibus COVID-19 Health Care StaffVaccination (published November 5, 2021) (86 FR 61555)
- Current Negative Tb skin test (Mantoux skin test) within the last 6 months or a written statement from a physician, physician’s assistant or a registered nursepractitioner indicating freedom from tuberculosis, if in the past has had apositive skin test or tuberculosis
- If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirementsapply: Driver’s License Requirements.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
- Nice-to-haves
- Previous medical records experience in a long-term care facility
- Previous supervisory experience
- Benefits
- Sick leave
- Vacation with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
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