Job Description
Title: Office Manager
Location: Austin, Texas
Department: Human Resources & Talent Acquisition
Job Description:
About the Role
As the NinjaOne Office Manager, you are an outgoing, self-motivated individual who enjoys making a positive impression on all the people you interact with and experienced at building relationships with, colleagues, customers, and vendors alike. You will be a key point of contact for all office related items as well as working with the CEO, CRO and senior leaders closely on scheduling meetings, in office events and vendor communications.
As the Office Manager you will be the front line of the office and employee experience. You enjoy planning events to celebrate milestones, holidays, and all things NinjaOne. You take pride in ensuring the environment throughout the office is one where you and your coworkers enjoy coming to and where all feel cared for.
Location and Schedule – In office daily at our Headquarters in Austin, TX Monday through Friday from 7:30 am – 4:30 pm with ability to cover company office events
What You’ll be Doing
Serve As Point Person For:
Facilities Maintenance
Mailing
Supplies
Equipment
Expense Reports
Errands
Purchasing
Inventory of breakroom items
Daily Tasks:
Track and order office supplies, snacks, and beverages regularly; stock and replenish them daily.
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Facilitate the first day onboarding experience for new employees
Coordination with IT department on all office equipment
Provide general support to visitors and the office at large
Address employee’s queries regarding office management issues
Liaise with facility management vendors, including cleaning, catering, and security services
Plan in-house or off-site activities, like parties, celebrations and conferences, weekly catered lunches, and dinner arrangements
Manage emails, letters, packages, phone calls and other forms of correspondence
Manage agendas, travel plans, set meetings and appointments for others as needed
Other duties as needed
About You
5+ Years of experience as an Office Manager, Front Office Manager or Administrative Assistant
Strong interpersonal skills, with the ability to work with a variety of people and teams
Excellent time management skills with the ability to multi-task, prioritize work and manage projects
Attention to detail and problem-solving skills
Solutions focused with the ability to gather and present multiple options as solutions to the executive team
Enhanced organizational and planning skills with the ability to operate in a fast paced, ever evolving environment
Polished written and verbal communication skills
A creative mind with the ability to suggest improvements
Proficiency in MS Office (MS Excel and MS Outlook, in particular) as well as Zoom, SharePoint, Dropbox, Slack etc.
Experience with Lucidchart, Asana, and Trello a plus
About Us
NinjaOne automates the hardest parts of IT, empowering more than 17,000 IT teams with visibility, security, and control over all endpoints. The NinjaOne platform is proven to increase productivity, while reducing risk and IT costs. NinjaOne is consistently ranked #1 for its world-class support and is the top-rated software on G2 in seven categories including endpoint management, remote monitoring and management, and patch management.
What You’ll Love
We are a collaborative, kind, and curious community
We honor your flexibility needs with full-time work that is hybrid remote
We have you covered with our comprehensive benefits package, which includes medical, dental, and vision insurance
We help you prepare for your financial future with our 401(k) plan
We prioritize your work-life balance with our unlimited PTO
We reward your work with opportunity for growth and advancement
Additional Information
This position is NOT eligible for Visa sponsorship
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.
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