Job Description
Position: Office Manager with QuickBooks Online Experience
Location: San Antonio
Position Summary:
We are seeking a reliable and detail-oriented Office Manager to oversee daily administrative operations and support our growing business. The ideal candidate will have strong experience in Quick Books Online , exceptional organizational skills, and the ability to manage a variety of tasks across accounting, HR, and general office management. This role is essential to maintaining the smooth and professional operation of our office.
- Key Responsibilities:
- Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination
- Handle full-cycle accounts payable and receivable in Quick Books Online
- Reconcile bank accounts, credit cards, and vendor statements
- Assist with payroll processing and employee onboarding documentation
- Maintain and organize digital and physical filing systems
- Prepare basic financial reports for ownership or CPA review
- Monitor and maintain office budgets, ensuring cost-effective operations
- Support compliance with local, state, and federal reporting requirements
- Provide administrative support to ownership and team members as needed
- Serve as the primary point of contact for office-related inquiries and issues
- Qualifications:
- 3+ years of experience in office management or administrative support
- Proficient in Quick Books Online with strong understanding of bookkeeping fundamentals
- Excellent time management and problem-solving skills
- Strong attention to detail and organizational ability
- Ability to multitask and prioritize in a fast-paced environment
- Proficient in Microsoft Office and Google Workspace
- Strong communication and interpersonal skills
- Preferred Qualifications:
- Experience in a small business or service-based environment
- Familiarity with payroll platforms (e.g., Gusto)
- Light HR experience or interest in growing into HR responsibilities
- Work Environment:
- Office-based with standard weekday hours
- Some flexibility may be available based on business needs
We are a drug-free workplace and E-Verify all employees prior to hiring.
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