Job Description
We’re looking for a Part-Time Executive VA to help us identify high-quality opportunities, create, manage, and optimise multiple outbound and nurture email campaigns - and submit compelling proposals. This role is ideal for someone who’s detail-oriented, data-driven, and experienced with email automation tools and creating winning email campaigns.
You’ll work closely with the founder to align on campaign goals and messaging — but you’ll own execution end-to-end, from setup and optimisation through to reporting. This is a long-term, part-time role with flexible hours.
What You’ll Do:
- Campaign Setup & Management – Build, launch, and manage multiple email campaigns using Instantly.ai and similar tools.
- List Preparation & Segmentation – Clean, segment, and manage lead lists to improve deliverability and relevance.
- Email Copy Support – Implement and test email copy, subject lines, and sequences to improve open and reply rates.
- Automation & Workflows – Set up automated sequences, follow-ups, and rules to scale outreach efficiently.
- Proposal Writing – Craft tailored, persuasive proposals that clearly communicate our value and address client needs.
- Lead Qualification – Assess each opportunity to ensure it aligns with our ideal client profile and service offering.
- Tracking & Reporting – Maintain a simple tracking system to monitor proposal outcomes, win rates, and areas for improvement.
- CRM & Handover – Ensure positive replies and warm leads are logged correctly and handed over to sales to ensure proposals align with our capabilities and messaging.
What We’re Looking For:
- Proven experience managing outbound or nurture email campaigns at scale.
- Prior experience in lead generation, proposal writing, cold calling or a sales support role.
- Hands-on experience with email automation tools (such as Instantly.ai, Apollo.io, Lemlist, Smartlead, or HubSpot sequences).
- Strong writing skills (English) with the ability to adapt tone and style to different types of clients.
- Detail-oriented and highly organised, with the ability to manage multiple proposals simultaneously.
- Proactive, independent worker who can deliver consistent results.
Please note:
- You must have a webcam, microphone, and a reliable Internet connection
- You should have roughly 5-10 hours available per week to commit to this role
- You may be required to complete a task before you are awarded the role
- Start your application with "I am the best Lead Gen on Upwork!" so I know you've read this entire job spec
- All proposals written solely by ChatGPT will be disqualified
- All proposals with lazy answers to the required questions (or answers requesting discussions on a call) will be disqualified
- Do not contact me outside of Upwork to apply for this role - any messages received outside Upwork will automatically disqualify you.
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