Job Description
About Us
We are Scale Performance Studio, a performance-focused creative & media buying agency working with e-commerce founders and students.
We are growing fast and want to professionalize our finance and legal structure before scaling further.
We are looking for a highly structured, detail-oriented Finance & Legal Operations Manager who can bring clarity, control, and predictability to our numbers.
This is a long-term collaboration.
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Your Core Responsibilities
1. Invoicing & Payments
- Create and send monthly invoices to clients
- Track incoming payments
- Follow up on overdue invoices
- Maintain clean billing records
- Manage contractor payouts
2. Cashflow Management
- Weekly cashflow overview
- Forecast next 30 / 60 / 90 days
- Identify risk early
- Maintain runway clarity
3. Cost Control & Margin Tracking
- Track subscriptions and software costs
- Monitor contractor costs
- Calculate real profit per client
- Identify margin leaks
4. Profit Reporting
- Monthly profit & loss overview
- Revenue breakdown per client
- Agency-level profitability dashboard
5. Contract & Legal Admin
- Maintain organized contract library
- Track client agreements
- Ensure deliverables align with contracts
- Keep basic legal documentation structured
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What We Are Looking For
- Strong experience in finance operations for agencies or e-commerce companies
- Experience with US LLC structures preferred
- Strong Excel / Google Sheets skills
- Experience with tools like Airwallex, Stripe, PayPal, Wise or similar
- Highly organized and proactive
- Able to create structure from chaos
- Strong communication in English
Bonus:
- Experience working with performance marketing agencies
- Experience building finance dashboards
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Scope & Hours
- 5–10 hours per week to start
- Long-term collaboration
- Potential to grow into Finance Lead as we scale
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Important
We are not looking for someone who just “does bookkeeping”.
We want someone who:
- Thinks in systems
- Identifies risk before it becomes a problem
- Helps us protect margin
- Keeps finance tight and predictable
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To Apply
Please answer:
1. What agency or e-commerce finance experience do you have?
2. Have you worked with a US LLC before?
3. How would you structure weekly cashflow tracking for a growing agency?
4. Share an example of a finance dashboard you created.
5. What tools do you prefer for financial control?
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