Job Description
BGIS is seeking a Payables Administrator who will report to the Accounts Payable Manager. This role involves processing various payables, maintaining vendor records, and ensuring compliance to minimize duplicate payments and fraudulent exposures. Responsibilities Enter and maintain new vendors, process employee reimbursements, enter data in UCM tool, process rent, utilities, recurring payables, petty cash requisitions and vendor invoices in Oracle Accounts Payable Sort, date stamp and distribute the Accounts Payable department incoming mail on a daily basis; seal, post and disburse all outgoing mail File paid invoices according to the various filing categories in the AP mailroom cabinets and this has to be done within the established time frame Perform cheque runs as per Accounts Payable cheque run schedule and transmit the EFT file to the bank as necessary Respond to all AP inquiries within 24 hours and ensure that established quality and quantity measures are met Analyse data for vendors to ensure that required documentation is received for insurance and ensure controls are adhered to avoid duplicate vendors in the system Minimise fines and penalties charges to suppliers by negotiating to reverse any penalties Ensure that controls and documentation are in place and adhered to, for cheque runs so as to minimize on duplicate payments and fraud Other duties as assigned Skills High school completion plus a specialized technical or business course More than one year up to three years of job-related experience Effective team building skills – incumbent must be able to interact effectively with BGIS Team Members Excellent at planning and organizing to meet all deadlines Strong analytical and problem solving skills to be able to detect discrepancies in payments Flexible and adaptable to a fast paced work environment Customer oriented Understand software applications and apply to perform daily tasks Excellent oral and written communication to deal effectively with BGIS customers and Team Members Company Overview BGIS is a global leader in integrated facility management services. It was founded in 1992, and is headquartered in Markham, Ontario, CAN, with a workforce of 5001-10000 employees. Its website is