Payroll & HR Administrative Assistant

ARC Physical Therapy+ is a leading provider of employee health and wellness solutions. They are seeking a Payroll and HR Administrative Assistant to provide essential support to the Payroll and HR teams, assisting with payroll duties, leave tracking, and employee relations inquiries.

Responsibilities

• Assist with bi-weekly payroll processing, ensuring accuracy and timeliness
• Assist with the verification of timesheets, hours worked, overtime, paid time off, and other pay-related data
• Assist with terminations and status changes as needed
• Submit payroll adjustments, bonuses, commissions, and special payments as directed to parent company payroll department
• Respond to team member payroll inquiries
• Act as a backup for payroll processing when payroll specialist is unavailable and verify payroll sheets are correct on a bi-weekly basis
• Maintain payroll records and ensure confidentiality of sensitive information
• Support the tracking for team member leaves including FMLA, medical leave, personal leave, and other approved absences
• Monitor leave dates with parent company benefits department
• Update payroll and HRIS systems with leave information as directed
• Communicate leave information and polices to team members as needed
• Maintain confidential records of employee relations issues and investigations
• Track team member complaints, disciplinary actions, and performance improvement plans
• Document meetings, discussions, and resolutions related to employee relations matters
• Assist with scheduling and coordination of employee relations meetings
• Support HR team in gathering information and documentation for employee relations cases
• Support reporting for various Human Resources needs, such as turnover, headcount, etc
• Assist in answering general People Services questions to team members across the organization
• Work collaboratively across the People Services team as needed
• Support general administrative duties for HR and Payroll functions
• Other duties as assigned

Skills

• Associate degree in Human Resources, Business Administration, Accounting, or related field (or equivalent work experience)
• Minimum 1-3 years of experience in payroll processing and HR administrative support
• Experience with multi-state payroll (multi-system time keeping preferred)
• Knowledge of HRIS systems
• Experience with Microsoft Office Suite, especially Excel
• Experience tracking leaves of absence and employee relations matters

Benefits

• Excellent benefits package including Medical, Dental, & Vision Insurance
• Flex Spending Accounts
• 401k/ROTH IRA with employer match
• Company-Sponsored Group Life Insurance, AD&D and Long-Term Disability
• Professional Development Reimbursement
• Accrued Paid Time Off, up to 120 hours in the first year
• 7 Company Paid Holidays + 2 Floating Holidays of your choice
• Employee Assistance Program (EAP) and Annual Calm.com subscription
• Work/Life Balance
• Opportunities for professional development and specialized training
• Mentorship programs
• DEI=B Focus Groups

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