People & Culture Operations Specialist

Job Description: • Uphold a culture of collaboration, innovation, accountability, trust, inclusivity, and respect by modeling Best Friends Animal Society's Guiding Principles. • Provide proactive, high-level administrative and strategic support to the Directors, Senior Directors, and broader People & Culture team to ensure smooth operations, follow-through on priorities, and overall departmental effectiveness. • Support and help lead execution of culture-related initiatives, team-building efforts, and wellbeing activities. • Help organize and track employee data, surveys, and reporting-overseeing Workday reporting requests and ensuring accuracy, confidentiality, and compliance with internal standards. • Coordinate the pre-boarding process for new hires, including verification, onboarding forms, I-9 compliance, and welcome kit distribution. • Schedule and support onboarding sessions such as new hire check-ins and Intercultural Development Inventory (IDI) sessions. • Assist with department-wide engagement initiatives such as PAWS Week, employee service awards, and survey administration. • Maintain key people & culture resources and systems, including the Point Person Directory, Best Friends Connect content, and Fetch platform updates. • Prepare and manage departmental administrative and operational needs, including expense reports, invoices, scheduling, and presentation materials. • Maintain and organize legal and employee records in accordance with internal policies and compliance requirements; provide administrative support for Employee Relations (ER) initiatives as needed. • Other duties as assigned. Requirements: • Possession of an associate's degree or higher from an accredited college or university with a major in business administration, human resources, or a field closely related to the position. • In lieu of a degree, two years of professional experience in HR, business administration, or a similar role will substitute for the associates degree. • 2-3 years of experience working in roles that focused on event, program, or project management/coordination, or a high level of executive administration. • Experience in Human Resources, People & Culture, or a related field preferred. • Hands-on experience supporting pre-boarding and onboarding, including form completion, cohort coordination, and check-in facilitation a plus. • Familiarity with employee engagement tools and surveys is a plus. • Demonstrated success supporting executive or senior leadership preferred. • Must have strong proficiency in MS Office skills including Outlook, Teams (including hosting meetings and calls), Excel, Word and PowerPoint. • Proficiency with Workday or similar HRIS platforms is also preferred. • Proven ability to manage confidential and sensitive information with the highest level of professionalism and discretion. • Strong administrative and organizational skills with exceptional attention to detail. • Excellent communication and interpersonal skills; able to build trust and rapport across all levels of the organization. • Self-starter, ability to manage multiple complex tasks and projects with competing priorities. • Strong judgment, adaptability, and a proactive mindset in a fast-paced, dynamic environment. Benefits: • great benefits! Apply tot his job

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