Job Description
Summary
- Who We’re Looking For:
- We’re hiring a full-time Podcast & Content Operations Manager to run the day-to-day operations of our podcast—from scheduling, coordination, and guest management to helping our team land on other people’s shows.
- This isn’t just a production role. This is for someone highly organized, fluent in English, and ready to own the logistics of a fast-moving content team.
- You’ll work directly with our internal hosts, video team, and media partners to keep our podcast engine running—and growing.
- If you're the kind of person who lives in checklists, loves hitting deadlines, and can herd creative cats, this might be your dream role.
- Core ResponsibilitiesYou’ll be in charge of podcast operations across three key areas:1. Podcast Production Management
- Manage our podcast calendar, including host rotations, guest interviews, and filming sessions
- Coordinate podcast recording sessions (in-studio or virtual) with guests, internal hosts, and production team
- Review and approve podcast edits (audio + video) before publishing
- Manage show notes, titles, descriptions, and CTAs across Spotify, Apple, YouTube, and more
- Oversee timelines to ensure episodes are edited and released on schedule
- 2. Guest Booking + Appearance Management
- Coordinate inbound and outbound podcast guest bookings → (We have a partner agency helping with this—you’ll manage and oversee the process.)
- Schedule appearances for our team on other podcasts (manage outreach, follow-ups, and prep)
- Ensure all guests (incoming and outgoing) are fully briefed and prepped
- 3. Performance + Content Strategy Support
- Track key podcast metrics (downloads, engagement, conversion, etc.)
- Help identify what’s working and suggest content angles based on trends + top-performing episodes
- Collaborate with content, YouTube, and studio teams to repurpose podcast clips for social media and email
- Keep internal team organized and clear: who’s hosting, what’s the topic, and what’s the next deadline?
- You Might Be a Fit If You...
- Speak and write fluent English
- Have experience managing podcasts or content production projects → (If you’ve helped run a podcast or supported one as a VA or coordinator—tell us!)
- Are comfortable working across multiple calendars, tools, and time zones
- Have strong attention to detail and great follow-through
- Know how to work inside Google Drive, Zoom, , Slack, Canva, Editing software, etc. Bonus: You’ve done light audio/video editing or worked with editors to get content over the finish lineBonus: You have design experience (One Sheets, basic branding assets, Canva, etc.)
- Results We Expect:
- A studio and podcast schedule that runs like clockwork
- Guests booked, prepped, and happy to come back
- Our team scheduled regularly to appear on aligned shows
- Podcast edits shipped, reviewed, and published without delays
- Metrics tracked and shared so we can make smart content decisions
- Internal chaos turned into calm coordination
- Experience We’re Looking For
- 2–5+ years in a virtual assistant, project manager, or content ops role
- Podcast management or coordination experience
- Strong written communication (you’ll be emailing guests + coordinating logistics)
- References or proof of past success in a similar content/podcast support role
- What You’ll Get
- A fast-moving, supportive team
- A clear lane to own and operate
- Long-term potential to grow with the brand
- Access to a studio and media assets to do great work
- How to ApplySend us:
- A short intro on why you’re a great fit
- Any samples or examples of podcasts you’ve helped manage
- A brief description of your podcast or content coordination experience
- Your favorite podcast right now (we read everything)
- Final Note
- You don’t need to have managed a “top 10” podcast to succeed here. But you do need to be organized, thoughtful, and ready to take full ownership of a dynamic podcast operation.
- This is a content-forward role for someone who loves systems, creativity, and helping great ideas come to life.
Job Types: Full-time, Contract
Pay: $50,000.00 per year
- Benefits:
- Flexible schedule
- Paid time off
Work Location: Remote
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