Job Description
Mountain Area Health Education Center (MAHEC) is seeking a Program Coordinator for Health Careers to provide administrative support and program coordination for various health programs and grants. The role involves implementing and monitoring programs, coordinating marketing efforts, and ensuring effective communication among stakeholders.
Responsibilities
- Implements and monitors the progress of assigned Pathway Programs, assigned grants, and other projects throughout the life cycle
- Creates systems and processes to create efficiencies in scheduling for student groups, including high school programs, undergraduate programs, and other assigned students
- Coordinates program marketing development in collaboration with the Marketing Department
- Creates detailed work plans that identify the sequence of activities needed for successful projects/ programs
- Develops a timeline for projects/programs completion and ensures assignment of tasks and communication of deadlines
- Plans programs and schedules events, didactics, clinical shadowing, speakers, and meetings as related to programs/events. Tracks hours and updates students
- Ensure that classroom reservation system provides appropriate details for facilities to fulfill responsibilities with regards to refreshments, AV needs, room setup, housekeeping and parking
- Ensures the development of clear projects/programs objectives and measurement to guide evaluation of success and ongoing learning; creates manuals and other communication and marketing materials
- Maintains records of the programs activities and creates necessary tracking systems
- Maintain and update departmental databases and reporting as needed; create dashboards and data displays to report and highlight outcomes; tracks data for all students and gathers required paperwork
- Communicates and updates key stakeholders and team members on the progress of the projects/programs
- Attends Student Recruitment events at various schools, serves as point of contact for potential student recruits to assigned programs; schedules interviews, creates schedules, and communicates with student learners
- Supports communication among team members as well as across various teams
- Serves as department liaison with other MAHEC departments and divisions
- Orders office and program supplies and ensures team has supplies for events
Skills
- Bachelors and at least one (1) years administrative experience in education, event planning, program coordinator other related work, or any relevant combination of education and experience
- Valid driver's license issued in the United States required. Must obtain North Carolina-issued driver's license within 90 days of employment
- Proficiency in all Microsoft applications and database applications required, navigate web based platforms, and the ability to learn new software applications such as Smartsheet and SAM Student Database
- Excellent verbal and written interpersonal communication skills are required
- Regular attendance on-site is an essential function of this position
- This position is required to be on site, with one remote work day allowed after successful completion of 90 day probationary period
Benefits
- Full benefits available
- Public Service Loan Forgiveness (PSLF) Program
Company Overview
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