Real Estate Transaction Coordinator(OVERSEAS)

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

Real Estate Transaction Coordinator
The Advisory Group | Remote Position

The Advisory Group is a growing real estate organization focused on building strong systems, efficient operations, and a high-performance team environment.

We are seeking a highly organized and proactive Transaction Coordinator who wants more than a typical administrative role. This position is ideal for someone who takes ownership, operates with precision, and wants to grow alongside a team that is actively expanding.

This role plays a critical part in ensuring transactions move smoothly from contract to closing while supporting agents and strengthening the operational backbone of the team.

Role Overview

As our Transaction Coordinator, you will manage real estate transactions from contract to closing, ensuring deadlines are met, communication remains organized, and every file progresses efficiently.

Manage real estate transactions from contract execution through closing
Track and monitor all contract deadlines and contingencies
Coordinate communication between agents, buyers, sellers, lenders, attorneys, and title companies
Ensure documents are complete, accurate, and properly submitted
Maintain organized transaction files and CRM records
Provide consistent transaction updates to the team
Identify potential issues early and assist in resolving them proactively
Maintain structured workflows and transaction checklists
Support ongoing improvements to team systems and processes

Who We’re Looking For

Is extremely detail-oriented and highly organized
Takes ownership and follows through without constant supervision
Communicates professionally and confidently
Performs well in deadline-driven environments
Can manage multiple transactions simultaneously
Thinks in systems, processes, and solutions
Is seeking long-term growth within a real estate organization
Thrives in a performance-driven team environment

Experience as a Real Estate Transaction Coordinator or Real Estate Virtual Assistant
Familiarity with real estate contracts and transaction timelines
Experience working with CRM or transaction management systems
Strong administrative, operations, or project coordination background
Experience coordinating with agents, lenders, or title companies

Growth Opportunity

This role is designed for individuals who want to grow with our organization. High performers may have opportunities to expand into larger operational or leadership responsibilities as the team continues to scale.