Job Description
Note: The job is a remote job and is open to candidates in USA. Great Assistant is a company that works with entrepreneurs to match them to assistants. They are seeking a Virtual Assistant to support the Founder of Allen Partners Ltd., assisting with internal operations and client communication while ensuring organization and follow-through in various tasks.
Responsibilities
- Managing our Founder's schedule across personal and business commitments
- Coordinating meetings with clients, candidates, and professional contacts
- Organizing and managing personal and business email inboxes
- Preparing meetings and organizing follow-up communication and action items
- Communicating with clients and leaders in a professional manner
- Preparing and organizing documents and presentations using Microsoft Office and PowerPoint
- Maintaining and organizing internal databases and contact records
- Implementing and managing internal systems and technology tools
- Conducting industry research and building lists of companies and leaders for business development
- Assisting with LinkedIn outreach and network development
- Scheduling and posting LinkedIn content using Canva templates
- Supporting marketing and communication materials
- Coordinating video, photography, or PR activities when needed
- Booking travel for conferences, meetings, or family trips
- Assisting with personal administrative tasks when needed
Skills
- Calm, steady, and emotionally grounded
- Highly organized with strong attention to detail
- Naturally proactive, able to think ahead, anticipate needs, and keep work moving forward
- Strong judgment, professionalism, and a high level of discretion
- High emotional intelligence and strong self-awareness
- Assertive and comfortable offering suggestions and insights while remaining respectful and collaborative
- Clear and thoughtful communication skills, both verbal and written
- Focused and disciplined, with the ability to keep work moving forward
- Dependable with strong follow-through and consistency in managing important details
- Skilled in supporting executive-level relationships with senior leaders in a professional business environment
- Enjoys implementing systems, organizing processes, and improving workflows
- Friendly, engaging, steady-tempered, and easy to work with
- You must be tech savvy and quick to pick up new tools and software
- Experienced in Microsoft Office Suite, including Excel, PowerPoint, and Outlook
- Experienced in Google Drive / Google Docs
- You must be able to pass a background check
- We are looking for someone to become a long-term (3+ years) team member
- Experience with Canva
- Experience with LinkedIn
- Experience with Clockwork Database
Company Overview
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