Job Description
Note: The job is a remote job and is open to candidates in USA. BruntWork is an AI-driven marketing consultancy helping EOS-run companies modernize their marketing and operations. They are seeking a highly experienced Virtual Assistant with a strong background in business analysis and project management to support the Founder, manage complex projects, and ensure organizational productivity. Responsibilities • Manage and track projects across marketing, operations, and client delivery using Basecamp, ClickUp, or similar platforms. • Convert strategic discussions into clear, actionable plans with timelines, deliverables, and owners. • Maintain accountability for tasks, deadlines, and follow-through across internal and client teams. • Build and update SOPs, process maps, and documentation for recurring workflows. • Attend all executive and client meetings with the Founder. • Take detailed notes, identify key decisions and action items, and ensure follow-ups are completed. • Professionally represent the Founder and the company in meetings and communications. • Manage daily correspondence, draft responses, and maintain organized communication threads. • Monitor project metrics and prepare weekly summaries on performance, priorities, and risks. • Analyze processes, identify gaps, and recommend operational improvements. • Support financial tracking, including invoices, expenses, and simple forecasting. • Manage the Founder’s calendar, ensuring efficient scheduling and time blocking for strategic priorities. • Coordinate with vendors, partners, and clients to keep operations running smoothly. • Maintain and update company dashboards, reports, and internal documentation. • Handle light bookkeeping using QuickBooks and budgeting using YNAB. Skills • 7+ years of experience as an Executive Assistant, Project Manager, or Business Analyst supporting executives or founders. • Proven track record managing multiple complex projects and workflows independently. • Deep understanding of business operations, systems, and documentation. • Advanced proficiency in Basecamp, ClickUp, Google Workspace, QuickBooks, and YNAB. • Exceptional written and verbal communication skills in English. • Comfortable attending meetings, managing sensitive information, and representing leadership professionally. • Detail-oriented, resourceful, and proactive — able to anticipate needs before they arise. • PMP certification or equivalent project management training Benefits • HMO Coverage for eligible locations • Permanent work-from-home • Immediate hiring • Steady freelance job Company Overview • BruntWork builds cost-effective, efficient and scalable operational teams for businesses wanting to grow fast and effectively. It was founded in 2020, and is headquartered in Sydney, New South Wales, AUS, with a workforce of 5001-10000 employees. Its website is Apply tot his job