Job Description
Note: The job is a remote job and is open to candidates in USA. The HWP Group is a medical and scientific communications agency that collaborates with life science industry stakeholders. They are seeking a Coordinator, Financial Operations to ensure the accuracy and compliance of event financials, manage speaker payments, and assist with transfer of value reporting. Responsibilities Ensure the accuracy and compliance of financials related to Medical Marketing and Speaker Bureau program management Review and process payments for speakers, including honoraria, travel reimbursements, and per diems, ensuring alignment with contractual and compliance requirements Support the review and reconciliation of transfer of value activities and reporting Maintain up-to-date knowledge of client-specific business rules and compliance guidelines Maintain professional and effective communication with clients, speakers, and internal teams regarding financial or compliance inquiries Process and track financial transactions accurately and efficiently using systems such as NetSuite and other accounting tools Respond promptly to inquiries from account teams and speakers, ensuring resolution with professionalism and accuracy Contribute to process improvements that enhance accuracy, timeliness and compliance in financial operations Strong organizational and time management skills with the ability to prioritize effectively Exceptional attention to detail and accuracy Demonstrated problem-solving ability and sound judgment Initiative to work independently while collaborating effectively with colleagues Excellent written and verbal communication skills Strong customer service orientation and professionalism in all interactions Skills Bachelor's degree in accounting, finance or business administration a plus 1-3 years of relevant work experience Basic accounting knowledge or demonstrated competency in working with numbers Proficiency with Microsoft® Office Suite Familiarity with account software such as NetSuite and database navigation Strong organizational and time management skills with the ability to prioritize effectively Exceptional attention to detail and accuracy Demonstrated problem-solving ability and sound judgment Initiative to work independently while collaborating effectively with colleagues Excellent written and verbal communication skills Strong customer service orientation and professionalism in all interactions Benefits 100% employer-paid medical, dental, and vision insurance 401k plan employer matching Eligibility for profit sharing Generous PTO, including a week off in December for the holidays Paid volunteer time off Tuition reimbursement On-site gym and other employee wellness initiatives Casual work attire Comprehensive mental health services Leadership development training program and other career development programs Remote and hybrid work schedule options Company Overview Founded in 2005, The HWP Group (Health & Wellness Partners, LLC) is a leading provider of medical communications solutions to global life sciences companies. It was founded in 2005, and is headquartered in Upper Saddle River, New Jersey, USA, with a workforce of 201-500 employees. Its website is