Job Description
Note: The job is a remote job and is open to candidates in USA. Career Group is seeking an exceptional Executive Assistant / Project Manager to support an Ultra high net worth Patriarch. This role is primarily responsible for providing high-level support, managing ongoing personal and professional initiatives, and ensuring seamless day-to-day operations across multiple priorities. Responsibilities • Lead and coordinate personal and professional projects from planning through completion • Track progress on all initiatives, ensuring follow-through and on-time delivery • Facilitate communication among stakeholders, vendors, family office staff, and external partners • Conduct research to support informed decision-making (e.g., properties, events, vendors, vehicles, market evaluations) • Coordinate complex travel logistics including flights, accommodations, itineraries, and on-site preparations • Manage family travel arrangements and special events, ensuring highly customized experiences • Manage calendars, schedule meetings, and coordinate appointments with an eye for preventing conflicts • Respond promptly to emails, messages, and time-sensitive requests • Anticipate needs and identify next steps without being prompted • Propose solutions, troubleshoot challenges, and manage obstacles with a 'can-do' attitude • Maintain clear, concise, and professional communication with the family, internal staff, and external partners • Ensure timely updates, follow-through, and reliable execution on all commitments • Be available during non-traditional hours for urgent needs such as travel updates or ticketing requests • Adapt schedule to accommodate varying family needs, especially during international travel • Respond quickly to evolving priorities while maintaining a high level of organization Skills • Highly motivated, independent, resourceful, and able to work effectively without close supervision • High level of discretion, integrity, and professionalism • Strong project management skills, including planning, coordination, stakeholder engagement, and execution • Exceptional communication, negotiation, and relationship-building abilities • Strong attention to detail and follow-through; operates with urgency • Comfortable in a fast-paced, dynamic environment with shifting priorities • Must be willing to work nights, weekends, and holidays as needed • Prior experience as an Executive Assistant, Project Manager, or Concierge strongly preferred but not required • Family Office experience a plus Benefits • Unlimited PTO • Company Paid Term Life Insurance • Medical / Dental / Vision Insurance • Company Paid Professional Development Opportunity • 401k Plan w/ Company Match Company Overview • Career Group is a staffing and recruiting company that provides full-time and temporary placement services. It was founded in 1981, and is headquartered in Los Angeles, California, USA, with a workforce of 51-200 employees. Its website is Apply tot his job