[Remote] MANAGING DIRECTOR, PROJECT MANAGEMENT OFFICE FOR WESTERN STATES REGIONAL COLLABORATIONS

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

Note: The job is a remote job and is open to candidates in USA. The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health and well-being. They are seeking a Managing Director to lead the Project Management Office (PMO) that supports multi-state public health collaborations among western states by providing operational infrastructure and facilitating initiatives to strengthen public health capabilities.

Provide operational infrastructure for implementation support to the West Coast Health Alliance (WCHA), working under the direction and leadership of the four WCHA states, their State Health Officials, health departments, and governors’ offices:
Staff, coordinate, and provide meeting and facilitation support to WCHA working groups on state-identified priorities such as immunizations, infection control and prevention, and communications
Assist states in their coordinated efforts to evaluate and respond to changes in federal public health policy and recommendations
Provide analytical and coordination support for WCHA review of data, information, and reports from credible clinical and scientific professional organizations that use evidence-based methodologies
Working with state subject matter experts and SME consultants to the PMO, synthesize best available science and state input to develop practical options for unified recommendations that support safety, efficacy, transparency, access, and trust
Build and maintain trusted relationships with WCHA state health officials; conduct listening sessions to understand priorities, constraints, and implementation needs
Draft position statements, policy recommendations, and guidance documents for WCHA state review process on issues such as immunization schedules, infection control practices, preventive services, and FDA authorization changes
Assist WCHA states and work with state communications leaders to develop aligned messaging and communication strategies to provide credible public health information and counter misinformation
Facilitate sharing of tools and best practices among states and coordination with national professional organizations
Support development and implementation of WCHA partnership and governance processes
Identify resource needs and potential funding to support the work of the WCHA
Facilitate voluntary regional learning, coordination, and task forces on priority issues among western states and partners:
Build trusted relationships with state health officials and key partners across diverse operational contexts; conduct listening sessions to understand priorities and interest in multi-state collaborations
Staff task forces, committees, and initiatives on issues states identify for collaborative work; support pilots and exploratory projects
Coordinate regional convenings and summits that build relationships, identify shared priorities, and develop action plans
Support peer exchanges, best practice sharing, and exploratory initiatives among participating jurisdictions
Synthesize diverse perspectives and develop practical options that strengthen state capabilities to protect community health, recognizing the uniqueness of each state and that collaborative work and implementation strategies will be shaped by each state’s distinct context
Support development and execution of implementation plans arising from collaborative work, including communication approaches and materials as requested by states
Create flexible pathways for participation that allow engagement on specific issues in a variety of ways that reflect state priorities and needs
Coordinate activities with regional and national public health collaboratives to build alignment and connect with existing regional and national infrastructure; identify where multi-state collaborations add value versus where existing mechanisms can be strengthened
Lead administrative, operational, and financial functions of the PMO for effective, compliant operations
Manage grant administration and financial oversight: ensure compliance with funder requirements; monitor budgets, expenditures, and financial reporting; track deliverables and milestones; prepare reports for funders
Hire, supervise, and manage PMO staff including Program Manager/Coordinator and consultants
Oversee contracting processes with consultants, vendors, and service providers
Maintain comprehensive records, governance documentation, and decision-making processes
Provide neutral operational infrastructure that supports states without imposing additional administrative burden
Manage project timelines and ensure delivery of commitments to participating states
Develop and implement systems for knowledge management, resource sharing, and documentation
Lead planning and execution of regional convenings, including logistics, budget management, and follow-up
Develop and implement fund development approaches to resource multi-state collaborative work and build long-term sustainability
Establish and maintain operational policies and procedures for the PMO
Perform other duties as assigned

Significant experience working in governmental public health preferably at the state level or extensive work closely partnering with state health departments (minimum 10 years)
Demonstrated understanding of how state public health systems operate, including governance structures, funding mechanisms, and decision-making processes
Experience working in or closely with federal public health agencies
Established credibility as a leader who strengthens public health systems, practice and infrastructure to improve outcomes
Deep understanding of the practice of public health and public health policy
Master's degree in public health, public policy, public administration, or related field; or bachelor's degree plus additional relevant experience
Proven track record of standing up new multi-jurisdictional initiatives while building on existing infrastructure
Experience convening diverse partners to create new ways of working together
Demonstrated ability to work effectively across different political contexts and maintain focus on public health outcomes
Skilled at building consensus among stakeholders with competing priorities while supporting shared goals
Experience identifying and leveraging existing collaborative infrastructure
Minimum 7 years management experience
Action-oriented leader with strong track record of translating complex ideas into executable plans and delivering results in multi-stakeholder environments
Skilled at managing projects end-to-end, balancing competing priorities, and maintaining momentum across key initiatives
Proven ability to work through influence and support rather than formal authority
Experience connecting new initiatives with existing infrastructure to maximize efficiency
Strong ability to build trust with senior public health leaders and partner organizations
Highly skilled in navigating political and organizational contexts while maintaining focus on evidence-based public health practice and shared goals of the partners
Experience building bridges between different organizational entities and multi-state collaborative efforts
Exceptional ability to synthesize complex information, assess options, and translate evidence into clear, actionable approaches
Skilled at identifying where new infrastructure adds value versus where existing capabilities can be enhanced
Strong focus on practical implementation and effectiveness rather than abstract concepts
Highly effective written and verbal communicator for diverse audiences, producing concise policy and technical materials
Experience with grant administration, budget management, and compliance with funder requirements
Strong organizational systems and attention to operational detail
Experience hiring, supervising, and managing staff and consultants
Ability to establish and maintain effective administrative processes and documentation systems
Direct experience with multi-state public health collaborations or regional networks
Familiarity with existing western regional public health infrastructure and multi-state collaboratives
Experience working on potential priority areas such as communications, data sharing, laboratory capacity, infectious disease prevention, or emergency response
Experience with technical public health capabilities like laboratory networks, data-sharing initiatives, or joint procurement
Established relationships with state health officials and regional partners in the western United States
Experience managing virtual teams and distributed collaborations

Public Health Institute offers programs and services that aim to promote health, well-being, and quality of life It was founded in 1964, and is headquartered in Washington, District of Columbia, USA, with a workforce of 501-1000 employees. Its website is http://www.phi.org.

Public Health Institute has a track record of offering H1B sponsorships, with 1 in 2025, 1 in 2024, 2 in 2023, 2 in 2022, 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.

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