Job Description
About the position
Therapeutic Associates Physical Therapy is expanding! We're seeking a detail-oriented and motivated Staff Accountant/Assistant Payroll Manager experienced in processing multi-state/multi-entity payroll, accounts payable/accounts receivable, general accounting functions and tax preparation.
The ideal candidate will support daily accounting operations, ensure compliance with tax regulations, and manage payroll functions accurately and efficiently across 9 states, 3 entities and 90+ locations.
- Responsibilities
- Process bi-weekly payroll accurately and timely
- Review and approve payroll prior to transmission
- Maintain payroll records and ensure compliance with labor laws
- Prepare payroll tax filings, garnishments and related reports
- Reconcile payroll accounts and resolve discrepancies
- Manage year-end processes including W-2s, 1099s, and related filings
- Respond to tax notices and resolve discrepancies
- Stay current on payroll legislation and regulatory changes
- Coordinate benefits deductions and related payroll adjustments
- Assist in processing vendor invoices, customer invoices, processing payments, required filings and general daily accounting routines
- Prepare and post journal entries and maintain general ledger accuracy
- Assist with month-end, quarter-end, and year-end close
- Reconcile bank accounts, balance sheet accounts, and payroll accounts
- Prepare financial statements and internal management reports
- Assist with budgeting and forecasting processes
- Support annual audits and regulatory reporting requirements
- Prepare and review state and local tax filings
- Ensure compliance with all applicable tax laws and regulations
- Assist with sales and use tax filings
- Support tax planning and respond to tax-related inquiries
- Maintain accurate tax records and documentation
- Additional responsibilities as directed by leadership
- Requirements
- Bachelor’s degree in Accounting, Finance, Payroll or related field
- 2+ years of accounting experience
- 2+ years of payroll experience
- Experience with payroll processing and payroll tax compliance
- Experience preparing tax filings (state and local)
- Payroll experience in multi-unit, multi-entity AND multi-state accounting
- Strong knowledge of payroll laws and tax regulations
- Strong knowledge of and ability to apply GAAP
- Proficiency in enterprise HCM and payroll systems; must be comfortable navigating complex, multi-function platforms across payroll, benefits, and workforce management.
- Advanced proficiency in Microsoft Excel; strong working knowledge of Word, Outlook, and PowerPoint
- Excellent report-writing skills with the ability to extract, customize, and present data in clear, user-friendly formats
- Analytical mindset with strong problem-solving and decision-making capabilities
- High attention to detail and accuracy
- High level of professionalism and discretion when handling confidential information
- Ability to manage multiple deadlines
- Strong written and verbal communication skills with desire to collaborate between departments, show curious nature and ability to learn/grow
- Ability to remain seated for extended periods (up to 8 hours/day)
- Ability to use a keyboard and mouse repetitively
- Visual acuity sufficient to read a computer screen for extended periods
- Ability to lift/carry up to 10–15 lbs occasionally
- Ability to communicate verbally and in written form
- Ability to move throughout the office (walking, standing, bending) occasionally
- Must reside in Idaho, Oregon or Washington while employed by Therapeutic Associates Physical Therapy
- Nice-to-haves
- Leadership experience strongly preferred
- Experience with accounting software and payroll software (e.g. Business Central, Dayforce, Paylocity or similar systems)
- Experience in multi-state payroll and tax compliance
- Reliable high-speed internet connection
- Ability to maintain a secure, dedicated workspace free from distractions during work hours
- Proficiency with video conferencing tools
- Ability to work independently with minimal supervision
- Strong written and verbal communication skills
- Ability to manage time effectively and meet deadlines in an autonomous environment
- Must be available during core business hours in Pacific Time Zone.
- Ability to attend virtual meetings and respond to communication in a timely manner
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