Job Description
Position: SECRETARY - 05052026-77335
Job Information
State of Tennessee Job Information
Opening Date/Time
05/05/2026 12:00AM Central Time
Closing Date/Time
05/11/2026 11:59PM Central Time
Salary (Monthly)
$2,896.00 - $3,614.00
Salary (Annually)
$34,752.00 - $43,368.00
Job Type
Full-Time
City, State Location
Shelbyville, TN
Department
Children's Services
LOCATION OF (2) POSITION(S) TO BE FILLED: DEPARTMENT OF CHILDREN'S SERVICES, CHILD AND FAMILY MANAGEMENT, BEDFORD COUNTY AND RUTHERFORD COUNTY
This position is not available for regular remote work.
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
Qualifications
Education and Experience: Education equivalent to graduation from a standard high school.
OR
Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.
Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to:
1. Complete a criminal history disclosure form in a manner approved by the appointing authority;
2. Agree to release all records involving their criminal history to the appointing authority;
3. Supply a fingerprint sample prescribed by the TBI based criminal history records check;
4. Submit to a review of their status on the Department of Health
¿ s vulnerable persons registry.
Overview
Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact.
- Responsibilities
- Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate.
- Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information.
- Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks.
- Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information.
- Inspects office equipment to ensure proper working condition.Competencies (KSA's)
- Competencies:
- Manages Ambiguity
- Nimble Learning
- Communicates Effectively
- Interpersonal Savvy
- Decision QualityKnowledges:
- Customer and Personal Service
- Clerical
- English Language
- MathematicsSkills:
- Active Learning and Listening
- Reading Comprehension
- Social Perceptiveness
- Time Management
- WritingAbilities:
- Oral Comprehension & Expression
- Speech Clarity & Recognition
- Written Comprehension
- MemorizationTools & Equipment
- Computers
- Copier/Scanner/Fax Machine
- Various Office Equipment (i.e. Postage Meter, Laminating Machine)
- Telephone
- Audio & Visual EquipmentTN Driver Standards
- State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:
- A valid driver's license
- For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application.
- * Agencies may allow an exception based on other factors.
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