Talent Acquisition & Onboarding Manager (remote)

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

About Us
At Possibilities, we’re redefining what ABA therapy can look and feel like for our learners, their families, and our team. We are growing at a healthy, exciting pace and are looking for employees who are passionate about helping others, inspired by meaningful progress, and energized by building something special. Founded on the belief that every child and young adult can succeed with the right tools, Possibilities exists to help learners and their loved ones imagine new opportunities through compassionate, individualized care. We do ABA differently, guided by values of hope, community, empowerment, and growth that shape everything we do.

Talent Acquisition & Onboarding Manager Job Description

The Talent Acquisition & Onboarding Manager reports to the Director of HR and provides high-level expertise in recruiting and onboarding, ensuring the organization attracts, hires, and retains top talent to support growth objectives. This role drives proactive, scalable, and data-driven recruitment strategies aligned with business needs, directly contributing to increasing client sessions and organizational revenue.

This position oversees all talent acquisition and onboarding efforts, including managing our TA Specialist, forecasting hiring trends, analyzing metrics, and implementing process improvements to support current and future workforce needs. This is a fully remote position.

Key Responsibilities

Lead full-cycle recruitment for BCBA, administrative, operations, and leadership roles, ensuring proactive pipelines and scalability
Post and maintain competitive job openings across platforms, optimizing visibility and candidate engagement
Source, engage, and assess qualified candidates through multiple channels, ensuring alignment with growth goals
Partner with leadership to anticipate hiring needs and proactively forecast staffing trends
Pull and analyze recruiting metrics, providing actionable insights to guide strategy
Draft, present, and negotiate offer letters; ensure alignment with internal compensation structures
Create and maintain job descriptions for external and internal positions
Manage internal job postings and draft/coordinate internal offer letters for promotions, status changes, and transfers
Support technician recruiting, onboarding, orientation and referral incentive programs only when the TA Specialist is out

Oversee onboarding processes to ensure an engaging and efficient experience for all new hires
Continuously improve onboarding workflows, systems, and orientation programs

Manage background checks for all new hires
Ensure all talent acquisition and onboarding procedures are compliant with company policies and applicable regulations
Maintain documentation and process standards to meet internal and external compliance requirements

Track, report, and analyze recruiting metrics, turnover trends, and exit feedback
Conduct market analyses to ensure compensation and recruitment strategies remain competitive
Provide recommendations to leadership on workforce planning, talent gaps, and hiring strategy

Supervise the TA Specialist and oversee all talent acquisition and onboarding efforts
Provide guidance, training, and backup coverage for the TA Specialist
Ensure recruiting processes are proactive, scalable, and aligned with organizational growth

Perform additional responsibilities and special projects as assigned.

Fully remote, supporting recruiting and hiring efforts for our Utah and South Dakota locations, as well as other remote positions
Occasional travel to Utah 1-2 times per year to meet with the HR team; all travel costs covered by Possibilities
Work schedule: Monday-Friday, flexible hours within 8:00am-6:00pm MST
Option to work longer days Monday-Thursday and take a half-day on Fridays
May need flexibility to accommodate candidate availability, such as calls outside standard hours; schedule can be flexed as needed to meet position requirements
Full-time, 40 hours per week
Salary Range: $70,000-$75,000 annually, depending on experience

Opportunities for career growth and advancement
Paid Time Off (PTO)
Employee recognition and rewards programs
Medical Insurance Contributions
Additional voluntary group insurance options including:
Dental
Vision
Short-term disability
Basic Life Insurance, Voluntary Life Insurance, and AD&D.
Accident Insurance
Pet Insurance
Discounted mobile phone plans

Bachelor’s degree in Human Resources, Business Administration, or related field preferred
Minimum of 5 years of high-volume recruiting experience, including at least 1 year in a manager or supervisory role; 2 or more years of managerial/supervisory experience preferred.
Proven experience in healthcare recruiting; experience in ABA services strongly preferred
Experience managing full-cycle recruitment across multiple roles and functions
Proven experience using major recruiting platforms, including LinkedIn, Indeed, and Glassdoor, to source and attract top talent
Strong expertise in applicant tracking systems, sourcing strategies, and recruiting analytics
Experience forecasting hiring needs and proactively building talent pipelines
Excellent communication, negotiation, and interpersonal skills
Strong analytical skills with the ability to interpret metrics and recommend improvements
Strategic, proactive, and forward-thinking mindset
Data-driven decision-making and trend forecasting
Ability to scale processes to meet organizational growth
Strong relationship-building and stakeholder management
Adaptable, detail-oriented, and results-focused

Equal Opportunity Employer Statement

Possibilities is an equal opportunity employer. We are committed to providing an inclusive and welcoming environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other protected characteristic in accordance with applicable laws.

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