Job Description
About the position
Are you a detail‑oriented, organized, and reliable professional looking to support a global Project Management team? Do you enjoy structured tasks, data processing, and contributing to high‑quality operational workflows? We are seeking a Temporary Administrative Project Support team member to assist with recurring administrative and project‑support tasks that help ensure smooth customer and supplier operations.
As a member of our Project Management group, you will be responsible for data processing, document preparation, report compilation, and communication support—all within a highly structured, process‑driven environment. This temporary, part‑time role is ideal for a student or early‑career professional looking to gain hands‑on experience working with data, documentation, and international project workflows.
- Responsibilities
- Data Processing & Validation
- Review and filter data according to predefined project scope (country, study, site, or access level).
- Reformat and prepare Excel tables in line with internal templates.
- Rename, insert, and adjust columns as required.
- Apply formulas (CONCAT, COUNTIF, lookups) to validate data and identify inconsistencies or duplicates.
- Perform quality checks before finalization.
- Data Consolidation & Reporting
- Consolidate multiple datasets using Excel tools such as Power Query.
- Append and merge data across studies or projects.
- Compile filtered user lists and stakeholder reports.
- Prepare submission documents in required templates (Word).
- Generate summary counts and validation checks.
- File & Document Management
- Receive, save, and manage weekly or recurring input files.
- Maintain accurate file naming conventions and version control.
- Organize documents correctly in SharePoint/shared drives.
- Ensure adherence to documentation and storage standards.
- Stakeholder Communication
- Coordinate with internal project managers and operations team members.
- Prepare final documents for submission to external suppliers or partners.
- Send finalized reports following defined communication workflows.
- Escalate missing data, inconsistencies, or discrepancies promptly.
- Process Adherence & Continuous Improvement
- Follow written Work Instructions (WI) step‑by-step.
- Maintain confidentiality of customer and study data.
- Suggest small process improvements where appropriate.
- Support updates to documentation as processes evolve.
- Requirements
- Strong proficiency in Microsoft Excel (filters, formatting, basic formulas such as CONCAT and COUNTIF); familiarity with Power Query is a plus.
- Proficiency in Microsoft Word and Outlook.
- Experience with SharePoint or shared file systems is an advantage.
- Ability to work accurately, follow structured work instructions, and maintain confidentiality.
- Strong attention to detail, basic analytical skills, interpersonal communication, and proactive mindset.
- 0–2 years of relevant experience.
- Fluent in English (written & verbal).
- Benefits
- The opportunity to contribute to global project workflows in a supportive and collaborative environment.
- Flexible, remote work within agreed deadlines.
- Experience working with structured datasets, operational reporting, and global supplier/customer processes.
- Exposure to cross‑functional teamwork and process‑driven project management.
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