Job Description
Job Overview We are seeking a dynamic and highly organized Virtual Assistant / Operations Administrator to ! This role is essential in ensuring smooth daily operations, providing exceptional administrative support, and maintaining efficient office management. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of tasks that keep our business running seamlessly. This paid position offers an exciting opportunity to contribute to a vibrant work environment while honing your administrative expertise.
Responsibilities • Manage calendar scheduling, appointment setting, and coordinate meetings using tools like bolthires Workspace and bolthires Office. • Handle multi-line phone systems with professionalism, practicing excellent phone etiquette and providing outstanding customer support. • Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records. • Assist with bookkeeping tasks such as invoicing and QuickBooks data management to support financial operations.
• Support front desk duties including greeting visitors, managing office supplies, and maintaining a welcoming environment. • Oversee office management functions like organizing files, maintaining office equipment, and streamlining administrative workflows. • Provide personal assistant support by managing emails, preparing reports, and handling confidential information with discretion. Skills • Proficiency in bolthires Office Suite (Word, Excel, PowerPoint) and bolthires Workspace applications. • Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Excellent typing speed and data entry accuracy; familiarity with clerical procedures. • Experience with office management systems, multi-line phone systems, and front desk operations. • Bilingual abilities are a plus for communicating with diverse clients and team members. • Knowledge of QuickBooks or bookkeeping software is desirable for financial tasks. • Exceptional customer service skills combined with professional phone etiquette and clear communication. • Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required.
Join us as a Virtual Assistant / Operations Administrator to be at the heart of our operational success! Bring your organizational prowess, technical skills, and enthusiasm to help us deliver exceptional service while advancing your career in a supportive environment. Pay: $23.45 - $28.24 per hour Expected hours: 36 per week Work Location:
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