Job Description
Overview
We are a small mental health practice specialized in working with women who have been diagnosed ADHD. We provide adhd testing and individual/group counseling. We are seeking a highly organized and proactive Virtual Assistant to support our team in various administrative and billing tasks. The ideal candidate will possess excellent communication skills and a strong attention to detail. This role is perfect for someone who thrives in a fast-paced environment, has experience in mental health practices, and is eager to contribute to the success of our organization. We value every person's strengths and will work with you in a friendly and professional way.
- DutiesAs a Virtual Assistant/Office manager your responsibilities will include:
- Providing exceptional customer service through various communication channels
- Managing and organizing schedules, simple practice, google docs, etc efficiently for easy access and retrieval
- Coordinating projects and ensuring deadlines are met
- Working with other 1099 clinicians (one at the moment)
- Demonstrating excellent phone and email etiquette while handling calls and inquiries
- Utilizing Google Suite for document creation, scheduling, and collaboration
- Typing documents accurately and efficiently
- Operating RingRX phone system to manage incoming and outgoing communications
- Utilizing DocuSign for electronic signatures and document management
- Assisting with event planning and coordination of logistics
- Proofreading documents to ensure accuracy and professionalism
- Help implement social media tasks
- Experience with Simple Practice EHR, square space, payroll, and mental health billing
- ExperienceThe ideal candidate will have:
- Proven experience in mental health customer service
- Experience with mental health billing and insurance.
- Familiarity with project coordination processes
- Proficiency in Google Suite applications (Docs, Sheets, Calendar)
- Experience with Simple Practice EHR for billing, scheduling, and payroll.
- Works well with others
- Strong Attention to detail and task completion
- Flexibility with changing procedures or protocols.
- Event planning experience is a plus, showcasing your ability to manage logistics effectively
- Excellent proofreading skills
- Thrives working independently and takes initiative
- Reliable, responsible, accountable and is open to constructive feedback
Flourish & Focus ADHD services has a great work culture where everyone is valued and ideas are heard. We believe in treating everyone with respect. We know mistakes happen, respect accountability, and encourage learning.
If you are a motivated individual looking to make an impact as a Virtual Assistant/office manager, we encourage you to apply!
Job Type: Contract
Pay: $18.00 - $22.00 per hour
Expected hours: No more than 8 per week
- Application Question(s):
- How do you approach conflict?
- What type of communication style do you have? Are you able to assert yourself or ask questions if you need clarification on a task?
- Are you willing to help the owner organize and keep detailed notes?
- How long do you hope to be employed?
- Experience:
- Mental health Administrative: 5 years (Required)
- Simple Practice EHR Medical billing and scheduling: 1 year (Required)
- Shift availability:
- Day Shift (Required)
Work Location: Remote
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