Looking for Office Manager Teaching and Learning in Arizona

Job title: Office Manager Teaching and Learning

Company: Roosevelt School District

Job description: SUMMARY: The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.



PERFORMANCE RESPONSIBILITIES: * Manage executives’ schedules, calendars, and appointments

• Coordinate office staff activities to ensure maximum efficiency


• Organize orientation and training of new staff members


• Design and implement filing systems


• Ensure filing systems are maintained and current


• Establish and monitor procedures for record keeping


• Ensure security, integrity and confidentiality of data


• Design and implement office policies and procedures


• Oversee adherence to office policies and procedures


• Analyze and monitor internal processes


• Implement procedural and policy changes to improve operational efficiency


• Prepare operational reports and schedules to ensure efficiency


• Monitor and maintain office supplies inventory


• Handle customer inquiries and complaints


• Manage internal staff relations


• Maintain a safe and secure working environment


• Act as department representative in absence of Executive Director


• Perform other duties as assigned

• Proven executive administrative, office management or assistant experience


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem-solving skills


• Excellent written and verbal communication skills


• Strong organizational and planning skills


• Proficient in MS Office


• Knowledge of accounting, data and administrative management practices and procedures


• Knowledge of clerical practices and procedures


• Knowledge of human resources management practices and procedures


• Knowledge of business and management principles


• Computer skills and knowledge of office software packages


• Demonstrated ability to use independent judgment to set priorities and make decisions.


• Ability to use discretion in handling confidential information.


• Bilingual, English and Spanish helpful, but not necessary.

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