Job Description
We are currently seeking a Resource Center Specialist to join our team. The core schedule is Monday through Thursday (overnight) with availability to work flexible hours with some overtime required.
- Candidates must be able to work the following schedule:Friday: 10:00 a.m. 6:00 p.m.Saturday: 8:30 a.m. 6:30 p.m.Sunday: 8:30 a.m. 6:30 p.m.Monday: 10:00 a.m. 7:30 p.m.
- Includes one (1) half-hour break per shift.
Key Responsibilities:
6 Convert Adobe PDFs to MS Word and vice versa using firm-issued software.
6 Clean and format Word documents, including applying styles and cross-referencing.
6 Generate tables of contents and authorities.
6 Revise Word documents from handwritten copies or via track changes.
6 Create labels and letters using Word 2 mail-merge feature.
6 Select appropriate pleading templates for discovery responses.
6 Compile, edit, and create PDFs with internal/external hyperlinking.
6 Create bookmarked e-binders, and prepare Adobe forms
6 Apply PDF redactions, headers, footers, and bates stamping.
6 Generate comparisons using MS Word or Litera Compare.
6 Process DocuSign packets.
6 Ensure accuracy and quality of all work products.
6 Create and format PowerPoint presentations using firm-branded templates.
6 Create and revise diagrams, tables, and organizational charts.
6 Assist with marketing materials including proposals, face sheets, and placemats.
6 Create and update Excel spreadsheets using filters, formulas and data analysis tools.
6 Build pivot and structured tables.
6 Format spreadsheets for printing or PDF conversion.
6 Transcribe audio files using Olympus software.
6 Stay updated on firm technology and software advancements.
6 Participate in mandatory training sessions, pilot programs, and testing initiatives.
6 Maintain a secure and distraction-free working environment.
6 Provide assistance to administrative and legal staff across the firm.
6 Remain accessible and engage professionally with all levels of personnel.
6 Handle firm content with discretion and privacy.
6 Screen, prioritize, and delegate assignments to exceed expectations and meet deadlines.
6 Manage resource allocation and assist with scheduling.
6 Supervise and support team members; serve as liaison between team and requestors.
6 Ensure compliance with operational procedures.
6 Monitor productivity and quality standards.
6 Maintain accurate records using the ServiceNow tracking system.
6 Troubleshoot software issues, including providing impromptu training as needed.
6 Contribute equitably to the workload.
6 Attend regular staff meetings.
6 Exercise confidentiality in sensitive matters.
6 Promptly answer and manage department and after-hours calls.
Qualifications:
6 High school diploma or equivalent required.
6 Minimum of five years 2 experience in a legal Word Processing Center environment.
6 Advanced proficiency in Microsoft Word, Excel, PowerPoint, Adobe, and Outlook.
6 Familiarity with iManage Work or similar document management systems.
6 Experience or knowledge of Photoshop, Visio, DocXtools, Workday, and DocuSign is a plus.
6 Strong organizational skills, attention to detail, and the ability to manage multiple projects and deadlines.
6 Ability to work collaboratively in a fast-paced, high-volume environment.
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding 2 comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.
Pay Transparency Range:
Colorado, New York, California, Washington, D.C, Chicago applicants: The anticipated full-time annualized salary range $90,000- $106,500.
The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.
Qualified candidates with arrest or conviction records will be considered for employment in accordance with the following laws if applicable: City of Los Angeles 2 Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act.