Job Description
Overview
The Accounts Receivable Specialist plays a crucial role in the financial health of our organization by ensuring timely collections and management of receivable accounts. This position is integral to maintaining the company's cash flow and financial integrity. By effectively tracking and managing customer payments, the Accounts Receivable Specialist helps mitigate financial risks and provides essential data for financial planning. This role demands strong analytical abilities, excellent communication skills, and a commitment to exceptional customer service.
The ideal candidate will work closely with customers to resolve payment issues and serve as a liaison between them and our internal financial team. Overall, the Accounts Receivable Specialist is a vital player in driving the company's financial processes and ensuring compliance with policies and procedures, thereby contributing positively to the overall business operations. Key Responsibilities Manage and record all incoming payments and ensure they adhere to company policies. Prepare and send invoices to customers in a timely manner.
Monitor customer accounts for timely payments and follow up on overdue accounts. Reconcile account discrepancies by investigating documentation and talking to clients. Compile and analyze financial data related to accounts receivable. Prepare reports on aging accounts and collections efforts. Communicate with customers via phone, email, and in person regarding payments. Collaborate with the sales team to ensure client satisfaction regarding billing and payment. Utilize accounting software for tracking and reporting accounts receivable.
Maintain accurate records of invoices, payments, and adjustments. Process credit applications and assess customers' credit ratings. Implement and improve accounts receivable processes and practices. Assist in month-end closing activities and provide necessary documentation to the finance team. Ensure compliance with financial regulations and standards. Support audits by providing necessary documentation and answering queries. Required Qualifications Bachelor’s degree in Finance, Accounting, or related field.
A minimum of 2 years of experience in accounts receivable or related roles. Proficiency in accounting software (e.g., QuickBooks, SAP). Strong bolthires Excel skills for data analysis and reporting. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Familiarity with financial regulations and compliance requirements. Strong attention to detail and accuracy in work. Demonstrated problem-solving skills and ability to work under pressure. Knowledge of invoicing and collections processes.
Certification in Accounts Receivable or related coursework preferred. Basic understanding of accounting principles and practices. Experience with customer relationship management (CRM) systems is a plus. Ability to manage multiple tasks and meet deadlines. Proven track record in customer service and relationship management. Adaptability to changing work environments and processes. Remote
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