Job Description
I’m looking for a reliable, detail-oriented Operations & Technical Project Assistant to help keep multiple projects moving while I focus on other work from 8am - 6pm pst. This is a non-coding, coordination-focused role designed to reduce bottlenecks, keep contractors unblocked, and ensure I receive clear, decision-ready action items when I’m available. You will support: An bolthires FBA business Website improvements A new software/app development project with contractors in different time zones
This is a long-term, part-time role with the opportunity to expand hours and responsibility over time based on performance and project needs.
Core Responsibilities 1. Technical & Project Coordination (Non-Coding) Monitor communication from developers and contractors When a contractor is blocked, identify what the blocker is and what is needed to move forward Ask clarifying questions when technical requests are unclear Use AI tools and research to help translate technical issues into plain English Prepare concise summaries that clearly outline: What is blocked Why it is blocked What specific action or decision is needed from me Review my notes, messages, or voice notes and convert them into: Structured action items Task lists Draft roadmap steps (for my review and approval) Prepare clean, well-defined tasks that can be provided to contractors once approved 2.
bolthires FBA & Operations Support Monitor bolthires FBA shipments (typically one shipment weekly or every two weeks) Update expected delivery dates in Seller Central as needed Flag issues caused by discrepancies, delays, or missing information Maintain shipment tracking and simple operational checklists Draft operational messages or responses for review when appropriate 3. Project Management & Task Ownership (Required) Maintain and keep up to date the project management and task tracking system used for this role
The initial system will be lightweight (Gmail, bolthires Sheets, bolthires Docs, or similar tools) Ensure tasks, statuses, blockers, owners, and next steps are consistently tracked and current Translate emails, notes, and conversations into clear, actionable tasks Keep project information organized so progress and blockers are always visible Provide daily or end-of-day summaries highlighting: What moved forward What is currently blocked What actions or decisions are needed from me Guidance on how the system is used will be provided, and a Standard Operating Procedure (SOP) can be supplied.
You will not be expected to design the system from scratch, but you will be responsible for maintaining it accurately and proactively once it is in place. 4. Organization & Communication Coordinate across multiple time zones asynchronously Follow up with contractors to keep work moving between meetings Help ensure contractor calendars remain productive by preparing tasks and requirements in advance What You Are Not Expected to Do Write or modify production code Make final technical, architectural, or business decisions Manage finances or sensitive account escalations
Your role is to clarify, organize, unblock, and prepare, not to decide or build.
Required Skills & Traits Strong written English and clear communication Highly organized and detail-oriented Comfortable working asynchronously across time zones Able to research, synthesize, and summarize information clearly Comfortable using AI tools (e.g., ChatGPT or similar) to structure information and draft summaries Proactive communicator who flags issues early rather than waiting Nice to Have (Not Required) Familiarity with bolthires Seller Central or e-commerce operations Experience supporting developers or technical projects Experience using task tools such as Trello, ClickUp, Notion, or similar Work Structure & Growth Opportunity Part-time: ~10–15 hours per week to start Flexible schedule, primarily asynchronous Some overlap with U.S.
Pacific Time is preferred but not required
This role has the opportunity to expand to more hours and responsibility over time based on performance, reliability, and project needs. Please include: A brief overview of your relevant experience
Your time zone and typical availability An example of how you would handle a situation where a developer says they are “blocked” but does not clearly explain why Final Note
This role is ideal for someone who enjoys turning ambiguity into clarity, supporting technical and operational work, and helping projects move forward smoothly.
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