Job Description
DTC SEO Agency is a SEO firm that works with high ticket ecommerce brands. We move fast, care about details, and need a reliable numbers person who can keep our books clean and our cash flow predictable. We are looking for a US based Accounting / AR specialist who is confident on the phone with clients, excellent in QuickBooks Online, and very comfortable with Stripe and Wise. This is a part time, long term role. Role Overview • Estimated time: 10 to 15 hours per week (40 to 60 hours per month) • US based only, with your own phone number for client calls • Mostly async and flexible, with a few recurring weekly and monthly rhythms • Potential to add another 1 to 3 hours per week working on our other company
Key Responsibilities 1.
Day to Day Accounting and Bookkeeping • Reconcile transactions in QuickBooks Online • Light daily work, typically under 30 minutes per day • Pay ad hoc invoices • Roughly 10 minutes per week • Pay team via Wise • Around 1 hour per month • Support end of month and end of year processes • 1 to 2 hours per month for review meetings with COO and CEO • 2 to 3 hours per month finalizing end of month accounts • About 5 hours per year preparing and finalizing items for the CPA 2. Stripe and Billing Administration • Heavy use of Stripe for recurring client billing • Create subscriptions and payment links • Around 1 hour per week • Send agreements and make sure signed docs match billing and terms • Around 1 hour per week 3.
Accounts Receivable and Collections • Reconcile Stripe receivables vs actual receivables • Under 20 minutes per day • Proactively follow up on overdue invoices • Up to 1 hour per week calling clients, following up by email, and getting commitments • Escalate to collections where needed • Around 20 minutes per month • Communicate with clients around agreements, refunds, cancellations, and billing questions • About 2 hours per month 4. Reporting • Send a clear, concise weekly report each Monday covering • Who is current, overdue, or in collections • Any payment issues, disputes, or concerns • Actions taken the prior week and planned follow bolthires What You Bring • Based in the United States, with a reliable phone number you can use to call clients • Strong experience with QuickBooks Online bookkeeping and reconciliations • Significant hands on experience with Stripe (subscriptions, payment links, refunds, disputes, reports) • Comfortable using Wise to pay international contractors and team members • Confident and professional on the phone, including calling overdue accounts and “hunting down” payments while staying respectful and on brand • Solid understanding of AR, collections, and cash flow • Detail oriented, organized, and reliable with recurring tasks • Clear written communication skills for client emails and internal reports Nice To Have • Experience working with agencies or service businesses • Experience coordinating with CPAs during end of year close • Familiarity with tools like bolthires Sheets, ClickUp, or other project management platforms Time Commitment • 10 to 15 hours per week • 40 to 60 hours per month • Additional 1 to 3 hours per week potential supporting our sister company, if it is a good fit Please include: • A brief intro about your background in accounting and AR • Specific experience with QuickBooks Online and Stripe • An example of a time you cleaned up messy books or resolved overdue accounts • Your hourly rate • Your typical weekly availability and time zone Expected hours: 10 – 15 per week Work Location:
Remote Apply tot his job