Job Description
We are a U.S.-based healthcare company (Personal Care Agency) looking for a detail-oriented Bookkeeping & Payroll Support Virtual Assistant to help manage our financial records. This role is NOT billing, scheduling, or Medicaid claims. Billing is handled by a separate VA. This role focuses strictly on accounting support and bookkeeping. This is a long-term position with potential to increase hours as the company grows. Key Responsibilities Categorize weekly transactions in QuickBooks Online Attach receipts and invoices Reconcile bank and credit card accounts monthly Log and track accounts payable (vendor bills) Prepare weekly AP summaries (no payments) Support payroll by: Reviewing approved hours Verifying payroll totals Confirming payroll entries in QuickBooks Prepare basic monthly reports: Profit & Loss Cash balance summary Payroll expense summary Flag errors, missing receipts, or unusual activity What You Will NOT Do Run payroll Make bank transfers or payments Submit Medicaid claims Handle EVV or scheduling Modify chart of accounts Communicate with government agencies
Required Skills QuickBooks Online experience (required) Basic understanding of payroll concepts Strong attention to detail Experience with U.S.
businesses (preferred) Reliable internet & communication Ability to follow SOPs closely Healthcare or home care experience is a plus, but not required. Tools Used QuickBooks Online Gusto or ADP (view & prep only) bolthires Drive Email / Slack Schedule 10 hours per week Flexible schedule Weekly deliverables required To Apply Please include:
Your QuickBooks Online experience Any payroll-related experience An example of a reconciliation you’ve done
Your availability per week Apply tot his job